Bit Weavers / Products / WeaversERP
The business behind better care
One hospital.
One set of numbers.
Billing. Finance. Inventory. Purchasing. HR. Payroll. Bring the business of your hospital into one connected system, built around Ethiopian operations.
Payments matched
Connect the work, not just the software
The clinical floor and the finance office shouldn’t be worlds apart.
A bill is paid. A drug is dispensed. A shift is completed. Each event should tell the business something, without another spreadsheet in between.
One operational system
Every module has a role. Every connection has a purpose.
Explore the business functions that connect around WeaversERP.
ONE CONNECTED BUSINESS SYSTEM
Clinical information from IntelliCare
Billing
Clinical bills become connected invoices and payment records.
Finance
Accounting, bank reconciliation and departmental profitability share the same records.
Pharmacy
Dispensing connects with goods movements, batch records and financial activity.
Inventory
Stock, lots and expiry information stay visible across multiple stores.
Purchasing
Department requests follow approvals into purchase and receipt.
HR
Recruitment, employee records, leave and employee self service.
Payroll
Ethiopian payroll, loans, advances and salary matrices.
Scheduling
Visual rosters and shift planning connect with biometric attendance.
Store
Internal transfers, consignment, stock counts and Goods Received Notes.
Reports
Finance, HR, inventory and budget dashboards make the operating picture visible.
Built for the work
Run the business. Understand the hospital.
Every area fits into the bigger picture.
Finance & accounting
See the business behind every transaction.
Accounting, year-end closing, bank reconciliation, cash management and departmental profitability. Track organizational receivables and aging, and control budgets on expenses and petty cash.
Inventory & pharmacy
The right stock. The right store. Full traceability.
Manage multiple stores, batches, expiry dates, low-stock alerts, consignment and internal consumption. Stock counts use approvals and drift checks; transfers can follow route-specific approvers.
Purchasing & approvals
From a ward request to an approved purchase.
Route stock requests through approval, purchase and receipt. Print Goods Received Notes with batch, expiry, pricing and signature fields. Keep a trail of who requested, approved and acted.
HR & Ethiopian payroll
Connect the employee record to the payslip.
Manage recruitment, onboarding, probation, leave, appraisals and disciplinary records. Ethiopian payroll includes loans, advances and salary matrices; employees can access payslips and their own roster.
Roster & attendance
Plan. Attend. Reconcile. Pay.
Use a visual shift planner, including 24-hour rotations, and direct ZKTeco biometric attendance integration. Reconcile worked hours, absence and overtime before payroll review.
Ethiopian operations
Local requirements are part of the system.
Ethiopian dates on financial reports and across HR, VAT and withholding declaration workflows, fiscal receipt numbers, TIN verification against etrade.gov.et, and dedicated eBirr and card payment accounts.
Access & audit
Give each team the right level of visibility.
Bring pending requests into an Approval Center. Apply warehouse-level access, protect cost-price visibility and retain an audit trail across multi-step approvals.
Clinical integration
Clinical activity becomes business information.
Exchange patients, organizations, invoices, payments, cancellations, products, goods movements, internal consumption and staff identities with IntelliCare through a monitored message queue.
The people behind the care
A roster is just the beginning.
- Day and night coverage in one planner
- Attendance connected to the employee record
- Worked hours ready for payroll
- Your approval chain stays in control
| Team / sample staff | Shift | In | Out | Worked | OT |
|---|---|---|---|---|---|
| Ward A · Staff 01 | Day | 08:00 | 17:00 | 168 h | 8 h |
| Ward B · Staff 02 | Night | 19:00 | 07:00 | 160 h | 0 h |
| Lab · Staff 03 | Day | 08:05 | 17:05 | 164 h | 4 h |
| Ward A · Staff 04 | Day | 08:00 | 17:00 | 160 h | 0 h |
Coverage, thoughtfully planned.
Plan day, night and 24-hour rotations around the people and departments that need them.
The plan meets the real shift.
Connect planned shifts with attendance from ZKTeco biometric devices.
Every worked hour, accounted for.
Bring worked hours, absence and overtime together before the payroll review.
Ready for payroll review.
Carry reconciled attendance into Ethiopian payroll, with the approvals your hospital needs.
The supplies behind the service
Know what’s on the shelf. And what needs to happen next.
Connect pharmacy and stores to purchasing, with batch tracking, expiry visibility and a clear approval trail.
See what needs attention.
Track stock across stores, including batches, expiry dates and low-stock alerts.
A ward request becomes a record.
Raise a request from the department and connect it to purchasing.
The right people, in the right order.
Route material requests through the approval structure configured for your hospital.
Traceable from the moment it arrives.
Record the batch, expiry and quantity received, and keep the supplier bill connected.
The connected workflow
From a clinical event to business clarity.
- 01Clinical event
- 02Invoice
- 03Stock movement
- 04Payment
- 05Department accounts
- 06Management insight
A few useful answers
Let’s make the details clear.
Yes. The connection is designed to extend the clinical system into inventory, finance and hospital administration. Your clinical teams can continue working in IntelliCare.
WeaversERP is built on Odoo 19 and extended with purpose-built modules for Ethiopian healthcare and business operations. Bit Weavers configures the deployment around your hospital’s requirements.
Integration messages wait in the queue while the ERP is unavailable and are processed when the connection resumes. Monitoring and correction tools support events that need a human decision.
Yes. The documented rollout approach supports starting with the connection, inventory and finance, then adding HR and payroll. Scope and timing depend on branches, data quality and approval requirements.
Data migration is part of deployment planning, including a documented Peachtree import. Your team and Bit Weavers review the source data and agree what to bring across.
Interested in WeaversERP?
Behind better care, a better-run hospital.
Finance, inventory, purchasing, HR and payroll, built around Ethiopian operations. Write to contact@thebitweavers.com or call +251-912417511.